How To Make an Email System For Your Startup: The Ultimate Guide with Google Workspace
Updated: Jun 27
Creating an email system for your startup is a daunting task. In order to make it easier for you to create, use, and manage your emails, we have prepared a guide that will walk you through the process of creating your own email system. From choosing the right tools and software to organizing your inbox and making sure your emails are easy to find, this guide has everything you need to know in order to create a successful email system.
What is a startup email system?
A startup email system is an electronic communication platform that you make for your company. This is a great way to help your business grow and establish an authoritative online presence. You can use it for both personal and professional purposes, but it’s especially important for businesses because of the many ways you can target your audience with email marketing campaigns.
In order to get the most out of your email system, it’s important to choose a tool that will suit your needs.
The three essential components of a startup email system
The three essential components of a startup email system are Mobile Responsiveness, Scalability and Communication tools:
1. Mobile Responsiveness
This is an obvious one. You'll want your email system to be easily accessible on all mobile devices, including smartphones and tablets. You don't want to have employees or customers waiting for long periods of time for a response because they can't complete the process on their phone in a timely manner.
You'll need to make sure that your email system will grow with your company. As you bring more people on board, you'll need to automatically scale up your email system to accommodate them and ensure that they're never left out of the loop as it pertains to important information as well as opportunities.
3. Communication Tools
Think about what communication tools are necessary in your startup's email system, whether it's internal or external conversations between employees or customers and the owner/CEO themselves. What is your customer service team using? What should you use for employee communications? Make sure that everything is set up correctly with these tools in place so that everyone is able to communicate effectively
Setting up your Email with Google Workspace
The first step to creating an effective email system is choosing the right email service. You want to choose one that supports your company's needs and will allow you to manage your emails effectively.
If you decide to go with Google Workspace, the first step to creating your own email system with Google Workspace is choosing the right plan for your startup.
Basically, the higher plan has all of the features of the lower plan, and all of the plans come with 24/7 support. In summary;
Business Starter: Gmail, Calendar, Chat, Drive/Docs, Sites, Video conferencing, and 30GB of storage per user.
Business Standard: Shared Drive, 2TB storage.
Business Plus: Vault for Email retention, Video conference recording, 5TB storage.
Enterprise Standard: Data Loss Prevention, Unlimited storage.
Enterprise Plus: Compliance and Security Center, Connected Sheets
Upon purchasing a plan, you need to make sure that your IT department has everything they need in order to set up an effective email system. The IT department needs access to certain tools so they can create automated responses for important messages or provide their customers information about how long it takes for their requests to be processed. They should also have access to accounts so they can properly provision or monitor systems for any problems or changes in settings.
Troubleshooting common issues with your email system
It's important to remember that your email system will not work as expected the first time you create it. There are many mistakes that can occur when creating a new email system. To make sure you're getting the most out of your email system and all of its features, Google Workspace offers troubleshooting tips and tricks for common issues.
Additionally, Google Workspace partners can be a great help since they provide deployment setup, user provisioning, mobile setup assistance, and many more. In addition, you might get a special price or promotion from it, which will save you both time and money.
The need for an email system is an essential component of your startup, but it can be a challenging task to make the most of it. This is why we are here to help you.